Summary Minutes of Council Meetings

This page carries a summary of the last three month's minutes

The following is a summary of the main points discussed at the Council meeting on 6th June.

Public Session

Resident complained about Estate Agents’ adverts promoting unrealistic house extension possibilities. Cllrs. agreed to send copies of the VDS to agents.

Items for decision

Co-option of Councillors

Councillors approved the co-option of Mrs Joyce Walker. She joins Ms Beatrice Wheatley, who was co-opted at the May meeting.

Business in Progress (Report 4)

a)     Cllrs have queried final cost of the Friston kerb build out after receiving an estimate of £3074 for the design stage.

b)    Cllrs. repeated request to ESCC for warning signs of pedestrians in road along Birling Gap road.

c)     Contractor has been found to clear undergrowth from Downsview Lane.

d)    “No Parking on Pavement” signs to be installed opposite Downlands Way shops.

Annual Audit 2019

Internal auditor has passed the accounts with no concerns. Recommended to keep formal records of play area inspections. Accounts now go to external auditor.

Admin Assistant

a)     Post to be re-advertised following resignation. Closing date of 15th July.

b)    Temporary contract for service of NPSG admin. work agreed.

Downlands Way Improvements

Cllrs. approved outline plans to tidy up and improve the shopping precinct parking area.

Cost to be shared with shops and RA.

 

Council Grant Scheme

Grants were awarded to the Bowls Club, Community Watch and Hedgehog Street. Also, donations would be made to the PCC for the churchyards, to the Parish Magazine and to the charity of the year (JPK Project).

Tree Warden Report

Proposal for digital mapping of local land resources passed to NPSG for consideration.

Other points raised were Micheldene Road tree safety, ash dieback and Greensward trees damage by grass strimming.

Urgent Business

Vandalism on footpath 24 has severely damaged sign and squeeze gate. Offers received to pay towards repair of latter.

Councillor Reports

a)   County Councillor

Cllr. Shing reported ESCC cuts to meals on wheels subsidy, and targeting of disabled adults support. Also delay to Exceat bridge rebuild and opposition to Seven Sisters park transfer.

b)   Chair of Council

Organizers of a cycle race on 27/28th July have advised that parking in Gilberts Drive may be restricted.

c)    Bank Account – the end of month balance was £76298.10.

d)   Fund Raising

Application made to Big Lottery Fund for grant towards moving cricket pitch.

e)    Rights of Way

Letters sent to properties next to Footpath 8 asking them to cut hedges.

f)     Recreation Ground

Quotes for replacing play area fence being obtained. Warning signs now being deployed during cricket matches.

Next Meetings 

Parish Council meeting; 4th July

Planning Committee: 16th July

 

 No Summary minutes are available for the Council meeting on 16th May. The full minutes can be found here.

The following is a summary of the main points discussed at the Council meeting on 4th April.

Items for decision

Business in Progress (Report 4)

a)      Council’s mowing contractor cannot clear verge in Downsview Lane as too overgrown. Eastbourne to be asked to carry out one-off clearance after nesting season is over.

b)      Quotes obtained for clearing dead wood from trees at the bottom of Micheldene Rd. Again work delayed until after nesting season.

c)      Downlands Way “No Parking” notices delayed due to production difficulties.

d)      Pavilion repairs to be begun on 9th April. Water usage to be monitored following increase in bill.

e)      Village Car Park site map to be queried regarding registered ownership of triangle adjacent to Gilberts Drive.

Media Policy Update (Report 5)

National Association of Local Councils’ media policy to be adopted with warning to be added to future PC meeting agendas concerning recording of public session.

Annual Village Meeting (Report 6)

Progress on arrangements for this event on 17th May reviewed. Main topic is to be launch of Neighbourhood Plan process.

Village Fete

Council to donate £250 towards costs of staging this. Two pitches to be requested, one for PC regular stall and one for Neighbourhood Plan Information Centre.

Insurance 20129/20

Three year deal for Council Liability Insurance accepted. Additional cover for cyber crime (recommended by auditor) to be taken up.

Final Accounts 2018/19

These have been completed and are due for internal audit on 13 May.

Urgent items

Residents had queried if landscaping work adjacent to Fridays was compliant with Planning conditions. Matter referred to Planning Committee.

Councillor Reports

a)     County Councillor

ESCC negotiating with bidder for Seven Sisters Park contract. Cllr. Shing was aware of bidder and was opposed but was unable to publicly name.

b)     District Councillor

Following a nightime accident in the village car park, Wealden were being asked to consider low level lighting. PC would not object in principle to this provided it was appropriate and complied with Dark Skies.

c)     Chair of Council

New charity of the year to be chosen at PC meeting next month. As this was the last PC meeting before election of a new council, Chair thanked all members for their hard work and support during the past years.

d)      Bank Account  End of year bank balance was £57,168.23

e)      Fund Raising

Grant of £425 obtained from WDC for litter clearing equipment. Application for £13,000 for relocation of cricket square lodged with SDNPA.

f)      Rights of Way

The next County liaison meeting will be held on 16th April.

g)     Recreation Ground

Quotes to be obtained for replacing play area fencing.

Next Meetings 

Parish Council meeting; 16th May

Planning Committee: 21st May

 

The following is a summary of the main points discussed at the Council meeting on 7th March.

Items for decision

Business in Progress (Report 4)

a)      Deed of Easement for drain on recreation ground agreed by County Council.

b)     Information on Friston build-out still awaited from ESCC highways.

c)     Further quotes to be obtained for strimming verge in Downsview Lane now that EBC are refusing to do this.

d)     Documents signed off including Village Hall and Cricket Club hire agreements.

e)     Annual Village Meeting invitations to village groups and clubs to be sent out shortly.

Neighbourhood Plan (Report 5)

Inaugural meeting of Steering Group had been held and minutes issued (these are available on PC website). Terms of Reference for the group have also been agreed and Cllr. Bryant elected chair with Cllr. D’Urso as deputy. Formal application to SDNPA to register the Parish as a Neighbourhood Plan area will now be made.

Trees at south end of Micheldene Road (Report 6)

Tree Warden reported dead branches on these trees which could be a health and safety hazard. These are on Crown land following demise of original property development company. Agreed to obtain quotes with a view to removing dead branches once the nesting season is over.

Councillor Reports

a)     District Councillor – Local MP has sent out survey including suggestions for village Post Office. Wealden Council have turned down request for funding to move the cricket square. The new housing units obtained by WDC at The Fridays have now been occupied. A new waste contractor (Biffa) will take over from Kier in the summer. A £50 annual charge is to be introduced for all garden waste collections.

b)     Planning – Application for an access track at Crowlink Corner is to be heard by SDNPA planning committee on 14th March. Cllr. D’Urso to attend and speak on behalf of the PC.

c)     Bank Account – the end of month balance was £58775.36.

d)     Rights of Way – Councillors have had a meeting with Mr Davies-Gilbert regarding closure of the Drove. As there is now a proper footpath linking Lower Street with the recreation ground, the safety issue of access to the play area has been addressed. The council still believes that the Drove should be considered a public right of way but feels it would not be a good use of public funds to pursue legal action at this point. However, the council would not oppose any residents who wished to continue independent action for recognition of a right of way.

e)     Recreation Ground – Quote of £800 has been received for repair of the pavilion kitchen ceiling and damaged wall panels in the male changing rooms. Agreed to proceed without delay. Further work to bring insulation up to modern standards would cost £3500 and this should be deferred pending applications for community grant funding.

Next Meetings 

Parish Council meeting; 4th April

Planning Committee: 16th April